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How to enable and set up Single Sign-On (SSO)?

Organization administrators can now setup and configure SSO in the SciNote application.

Single Sign-On (SSO) authentication allows users to log in to SciNote and sign off on SciNote Tasks using their SSO credentials for your organization's SSO provider.

SciNote currently supports the following SSO providers:

  • Microsoft Entra ID (formerly Microsoft Azure Active Directory)
  • Open ID Connect
  • SAML
  • Okta

 

Only Organization Administrators can access the 'Organization' settings page in SciNote to set up and configure SSO.

SSO setup may require support from your organization's IT team. The process requires configuration changes in both your SciNote account (via the 'Organization' settings page) and within your SSO provider's settings. 

Enabling SSO

  1. In the SciNote application, navigate to Settings > Organization. Screen Shot 2024-05-07 at 23.04.48
  2. In the Organization page, scroll down to the SSO section and expand the field for the SSO provider used by your organization. Screen Shot 2024-05-08 at 18.53.14
  3. Next complete the required fields by inputting the data retrieved from your SSO provider.  
  4. If you'd like to enable SSO for the electronic signatures in SciNote, select the 'Enable signing tasks with SSO'.


  5. Save the SSO configuration by clicking 'Save'. Once the SSO configuration is saved and enabled, the additional SSO login option will appear on the login page. Screen Shot 2024-05-07 at 23.25.19

Clicking Reset will permanently clear the current SSO configuration. This action cannot be undone — you will need to re-enter your SSO provider settings to re-enable SSO.

Creating New Users via SSO

All SSO providers will create a new user record in SciNote if no existing user record is found in SciNote with the same email.

If a new SciNote user record is created via SSO, the new user will not automatically receive any ELN (Electronic Lab Notebook) assignments — such as Team membership or elevated user roles and permissions. Your Organization Administrators or Team Owners must still manually assign them to their first Team workspace(s) in SciNote.

SciNote Login Options once SSO is Set Up

Once SSO is enabled and configured, users will have the following login options:

  • SciNote username + password
  • SSO (multiple SSO options can be enabled and configured if needed)

Disabling the local SciNote login option (email and password) is managed by SciNote — it is not automatically disabled when SSO is enabled.

If you'd like to enforce SSO as the only login option and remove the SciNote username and password fields on the login page, please reach out to our support team. 

Even if password/email login is disabled for your account, Org Admins still have an 'Admin access – Log in here' option from the login page. This is a backup option in case SSO is down for your single sign-on service provider.

SSO-AdminAccess-onlyOkta-Screenshot

SSO-AdminAccess-email-page-Screenshot-new-1

If you have any additional questions, please don't hesitate to contact us at support@scinote.net. For more info about the Premium plans, request a quote.