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      What are Global Tags in SciNote?

      Tags in SciNote allow you to label tasks, experiments, projects, and inventories with customizable metadata.

      Whether you're managing a multi-phase clinical study, coordinating sample processing, or running cross-departmental quality reviews, tags give you a fast, flexible way to organize and filter your work.

      With the introduction of Global Tags, tags are no longer limited to individual projects - they’re now workspace-wide and centrally managed.

      What Are Tags in SciNote?

      Tags are short labels (e.g., Status:InProgress, Sample:Blood, Audit:FDA) that can be applied across Task in SciNote to:

      • Group related tasks across different Experiments and Projects

      • Filter for targeted search results 

      • Improve collaboration across departments

      What Are Global Tags?

      Global Tags in SciNote are workspace-wide and centrally managed. They allow teams to apply and reuse standardized tags across all Tasks in the workspace.

      Key Capabilities of Global Tags

      • Tags can be used in Tasks across different Experiments and Projects

      • A central Tags tab in Workspace Settings allows Workspace Owners to manage tags in one place

      • Tags can be used as a filter in SciNote's Global Search 

      Practical Tagging Examples

      Tags can be tailored to match how your lab organizes its work.

      Project-Centered Example

      For studies and client projects:

      • Project:OncoStudy21

      • Sponsor:ACME Biocorp

      • Phase:Preclinical

      • Milestone:M1-Complete

      Product-Centered Example

      For batch and validation tracking:

      • Product:TheraX003

      • SKU:VX003-12µg

      • Platform:RT-PCR

      • Validation:Complete

      Sample-Centered Example

      For clinical and diagnostic workflows:

      • Sample:ThroatSwab

      • PatientID:987654-A

      • Result:Positive

      • Stage:Extraction

      Process-Centered Example

      For SOP-based and regulated processes:

      • Process:StabilityTest

      • SOP:SOP-002-V3

      • CAPA:Implemented

      • Audit:2024-Q2-FDA

      Sample Tags by Department

      • QA/QC
        • QA:PendingReview, QC:Pass, Validation:Complete
      • Regulatory
        • Compliance:GLP, Document:SOP-Final, GxP:Yes
      • Diagnostics
        • Sample:Blood, Stage:Amplification, Result:Invalid
      • Bioinformatics
        • Pipeline:Alignment, QC:OutlierFlagged, Result:Unclear
      • IT
        • System:Validated, Access:Restricted, Audit:CAPARequired

      Best Practices for Using Tags

      • Standardize tag naming conventions across teams

      • Assign only designated individuals to manage tags centrally

      • Periodically review and merge or delete redundant tags

      • Train teams on shared tag libraries and proper usage

      Common Pitfalls to Avoid

      • Tag sprawl: Using multiple inconsistent versions like QA, qa, and QualityAssurance

      • Over-tagging: Too many tags reduce clarity and usefulness

      • Inconsistent formatting: Agree on a nomenclature and stick to it for consistency

      • Lack of governance: Assign clear responsibility for tag maintenance

      If you have any additional questions, please, do not hesitate to contact us at support@scinote.net. For more information about the Premium plans, please request a quote.