--- title: Understanding Organization Administrator Permissions description: An Organization Administrator has full authority when it comes to managing users and Workspaces within the Organization, i.e., your private SciNote instance with a unique URL link. --- [Skip to content](https://knowledgebase.scinote.net/en/knowledge/organization-administrator-permissions#main-content) English Show submenu for translations [Leave us a message](https://knowledgebase.scinote.net/en/knowledge/kb-tickets/new?hsLang=en) ![SciNote\_logo\_color\_2023.png\]](https://knowledgebase.scinote.net/hs-fs/hubfs/SciNote_logo_color_2023.png?height=40&name=SciNote_logo_color_2023.png) Open main navigation Close main navigation - English Show submenu for translations - [Leave us a message](https://knowledgebase.scinote.net/en/knowledge/kb-tickets/new) - Contact us Contact us How can we help you? - There are no suggestions because the search field is empty. 1. [Customer Support](https://knowledgebase.scinote.net/en/knowledge?hsLang=en) 2. [Account Settings and Management](https://knowledgebase.scinote.net/en/knowledge/account-settings-and-management?hsLang=en) 3. [Users and permissions](https://knowledgebase.scinote.net/en/knowledge/account-settings-and-management?hsLang=en#users-and-permissions) # Understanding Organization Administrator Permissions ## An Organization Administrator has full authority when it comes to managing users and Workspaces within the Organization, i.e., your private SciNote instance with a unique URL link. ### What are an Org Admin's main responsibilities in SciNote? Only Org Admins (users with the Administrator role) are able to: - **Invite people** to the Organization - **Create** **new Workspaces** (formerly Teams) - **Manage SciNote members** ([lock user accounts](https://knowledgebase.scinote.net/en/knowledge/how-to-remove-someone-from-your-scinote-organization?hsLang=en) that are no longer active or re-activate users, set up a backup Organization Admin, etc.) - \*Org Admins can also manually reset others users' passwords and [revoke users' active API keys](https://knowledgebase.scinote.net/en/knowledge/how-can-i-generate-a-scinote-api-key?hsLang=en) from the Members table - Access & export the **System Log** ### **Setting a User's Organizational Role as Org Admin** To update a user's role to **Org Admin**, navigate to the **Members** page via the Settings menu (gear icon). Note: only active Org Admins can make this change. [**![Organization Role for SciNote Members\_Admins](https://knowledgebase.scinote.net/hs-fs/hubfs/Organization%20Role%20for%20SciNote%20Members_Admin-1.jpg?width=688&height=187&name=Organization%20Role%20for%20SciNote%20Members_Admin-1.jpg)**](https://knowledgebase.scinote.net/hubfs/Organization%20Role%20for%20SciNote%20Members_Admin-1.jpg?hsLang=en) We **recommend that every SciNote account has at least 2 Org Admin users** to ensure continuity and help manage your user base. Because Org Admins can perform all administrative actions in SciNote, assign this role sparingly.   The Org Admin is the only user role with access to settings beyond **Workspaces**, **Add-ons**, and **SciNote version** in the Settings menu — including **Members**, **Organization**, and **System Log**. ![org admin permissions](https://knowledgebase.scinote.net/hs-fs/hubfs/org%20admin%20permissions.png?width=543&height=451&name=org%20admin%20permissions.png) For a detailed overview of all SciNote user roles and permissions, see the [**SciNote User Roles and Permissions**](https://knowledgebase.scinote.net/en/knowledge/how-to-set-up-user-roles-in-scinote?hsLang=en) article. To learn how to **add people** **to your SciNote organization**, follow along in **[this article.](https://knowledgebase.scinote.net/en/knowledge/how-can-i-create-a-team?hsLang=en)** *\*Note that the Org Admin user role is different from being an **Owner** for a **Workspace**. It's possible for users to be Org Admins and not Workspace Owners OR Workspace Owners and not Org Admins.* *Read more on the different levels of [SciNote's data structure](https://knowledgebase.scinote.net/en/knowledge/what-is-scinotes-structure?hsLang=en) and [read about Workspace Owner permissions](https://knowledgebase.scinote.net/en/knowledge/how-to-manage-your-team?hsLang=en).* ### What global SciNote Settings do Org Admins control? In addition, under the **Organization** tab in your Settings, only Org Admins can: - Change the **password policy** for the entire Organization (i.e., an automatic password expiration period set to a certain number of days) - [![SciNote Global Password Expiration Setting](https://knowledgebase.scinote.net/hs-fs/hubfs/SciNote%20Global%20Password%20Expiration%20Setting.png?width=688&height=265&name=SciNote%20Global%20Password%20Expiration%20Setting.png)](https://knowledgebase.scinote.net/hubfs/SciNote%20Global%20Password%20Expiration%20Setting.png?hsLang=en) - Set up and configure **single sign-on (SSO)** as a way to authenticate user access for the organization's SciNote users (read more on **[how to set up SSO](https://knowledgebase.scinote.net/en/knowledge/enable-single-sign-on-sso?hsLang=en)**) - \*If you wish to allow users to sign Tasks electronically using SSO, an Org Admin must click the checkbox to enable task signing via SSO for your provider [![Allow Using SSO For Task Signatures](https://knowledgebase.scinote.net/hs-fs/hubfs/Allow%20Using%20SSO%20For%20Task%20Signatures.png?width=341&height=79&name=Allow%20Using%20SSO%20For%20Task%20Signatures.png)](https://knowledgebase.scinote.net/hubfs/Allow%20Using%20SSO%20For%20Task%20Signatures.png?hsLang=en) - [Enable commenting on locked tasks](https://knowledgebase.scinote.net/en/knowledge/how-to-comment-on-locked-tasks?hsLang=en) ('In review' or 'Done' tasks) [![Enable Comments on Locked Tasks Global Setting](https://knowledgebase.scinote.net/hs-fs/hubfs/Enable%20Comments%20on%20Locked%20Tasks%20Global%20Setting.png?width=688&height=172&name=Enable%20Comments%20on%20Locked%20Tasks%20Global%20Setting.png)](https://knowledgebase.scinote.net/hubfs/Enable%20Comments%20on%20Locked%20Tasks%20Global%20Setting.png?hsLang=en) - [Enable importing Protocol Templates from Word (.docx) files](https://knowledgebase.scinote.net/en/knowledge/how-to-enable-protocol-parser?hsLang=en) via the Protocol Parser tool [![Import\_MS Word file\_for Protocol Templates](https://knowledgebase.scinote.net/hs-fs/hubfs/Import_MS%20Word%20file_for%20Protocol%20Templates.jpg?width=300&height=205&name=Import_MS%20Word%20file_for%20Protocol%20Templates.jpg)](https://knowledgebase.scinote.net/hubfs/Import_MS%20Word%20file_for%20Protocol%20Templates.jpg?hsLang=en) From the **System Log** tab in your Settings (gear icon), only Org Admins can: - Access the **system log records** (i.e. history of all logins and logouts) which can be exported as a .csv file [![SciNote System Log for Org Admins](https://knowledgebase.scinote.net/hs-fs/hubfs/SciNote%20System%20Log%20for%20Org%20Admins.jpg?width=688&height=129&name=SciNote%20System%20Log%20for%20Org%20Admins.jpg)](https://knowledgebase.scinote.net/hubfs/SciNote%20System%20Log%20for%20Org%20Admins.jpg?hsLang=en) \_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_\_ If you have any additional questions, please contact us at **[support@scinote.net](mailto:support@scinote.net)**. 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