Import with AI is a BETA feature that converts SOPs and protocols into structured protocol templates using AI. This reduces manual effort and ensures consistent and accurate protocol documentation
How to access the Import with AI Feature
- Enable ‘Import with AI’
in the Organization settings - Go to our Organization settings and enable the new ‘Import with AI’ feature.
- If you don’t see this option, please contact your SciNote Organization Administrator to enable it for you
- Go to the Import with AI official page
- Complete the Beta Access Request Form
- Once access is confirmed, you’ll be notified via email
In the BETA phase, each user can submit up to 5 AI Import jobs per day. Once this limit is reached, no additional Import with AI jobs can be submitted until the next day.
How it works?
- Locate the Feature in SciNote
- Prepare your PDF file
- Upload PDF and Enter a Prompt
Click “Import with AI,” then upload your PDF file and enter a custom prompt — a brief description that guides the AI on how to extract the protocol (e.g., “Extract step-by-step cell culture procedure”).
- Preview the AI Output
After the AI finishes parsing, a preview will be displayed showing the protocol description along with a structured list of protocol steps.
- Confirm or Revise
If the result looks accurate, click “Import” to create a draft protocol template; if adjustments are needed, simply cancel and try again with a revised prompt.
Import with AI is currently available as a Beta feature
- During the Beta phase, the feature is provided at no additional cost to selected users for feedback and testing purposes.
- Once the feature is officially released, it will be offered as a billable add-on available only on specific higher-tier SciNote subscription plans.
Privacy, Security & AI in SciNote
We take your data seriously. Here’s what you need to know when using AI features like Import with AI:
Your data stays safe
- Your documents and prompts are never stored or used to train AI models third-party.
- All AI data is encrypted in transit (TLS), and access is strictly controlled.
- We comply with international standards, including ISO/IEC 27001:2022 and SOC 2 Type I.
- Only the relevant text (the uploaded protocol and your prompt) is temporarily sent to the third-party AI model to generate results.
- No personal info is automatically removed, so please avoid submitting names or sensitive data.
- AI-generated content is created once and not reused or stored by our third-party AI providers.
You’re in control
- AI features are completely optional and are by default turned off - they can be turned on and off at the organization level.
- Organization Administrators manage access, and audit logs track AI interaction.
Check out the SciNote AI Trust Center for more about governance, usage policies, and best practices.
The use of any BETA features is provided on an “AS IS” and “AS AVAILABLE” basis for evaluation and testing purposes only. BETA features may contain errors, bugs, or other issues and may be modified or discontinued at any time without notice. SciNote makes no warranties, express or implied, regarding the performance, reliability, or availability of BETA features. Customers assume all risks associated with the use of BETA features and agree that SciNote shall not be liable for any damages, losses, or claims arising from or related to their use. Customers should not rely on BETA features for critical or production purposes. “BETA feature” means any functionality, tool, or service that is identified as being in a alpha, beta, pre-release, testing, evaluation or similar phase, and is made available to customers prior to its general commercial release. BETA features may be incomplete, subject to change, and may not meet the same standards as generally available products or services.
If you have any additional questions, please, do not hesitate to contact us at support@scinote.net. For more info about the Premium plans, request a quote.